NTI News & Articles
Enterprise Content Management (ECM) market is expected to grow from $24.62 billion in 2015 to $59.87 billion by 2020
For a business to survive in today’s rapidly changing climate it demands that you constantly be on top of things, which is physically impossible. To stay on top of things, businesses need the aid of technology to ensure you won’t miss any finer details.

Four different benefits of Document Management Systems and why they are important for you.
“We are going to be the first digital country in North America,” Wightman said during a question and answer session with Rob Lloyd, the president of sales for Cisco Systems at the Partner Summit.
The media is awash with articles discussing the plausibility
of the paperless office.
But is it myth or can it be a reality? The answer
at risk of
being seen to sit on the fence
is a mixture of both.
In the purest sense the paperless office has to
be an office
which uses no paper at all. Is this possible? Practical even?
Probably not.
Wikipedia defines the paperless office
as ‘a work
environment in which the use of paper is eliminated or greatly reduced'
The problems inherent to traditional methods of dealing with accounts payable and similar processes are well known. Manual data entry and filing is expensive and inaccurate. Approval processes are hard to control. Retrieving specific documents is difficult. And paper, filing cabinets and floorspace aren’t cheap.

Cabinet AP – Automate accounts payable and other document-intensive processes Fortunately, there’s Cabinet AP – an advanced processing solution designed to help organizations of all sizes take control of their document-intensive processes.
Insurance, to say the least, is a paper-intensive business. And Toronto-based Trisura Guarantee Insurance Company is no exception
Paper vs. Electronic

In theory, the increasing focus on keeping records in electronic form should be resulting in a decrease in the volume of
paper records.
TORONTO � Ontario�s Progressive Conservatives say it�s time the province approved the use of electronic signatures for real estate transactions.

Belleville-area Conservative Todd Smith says Ontario is one of the last provinces to require people manually sign documents when buying and selling properties, which he calls an old fashioned way of doing business.

Smith has introduced a private member's bill that would allow people to use electronic signatures for real estate deals, which he says would clear away some red tape that hurts economic productivity.

He says the province can�t afford electronic commerce laws that are stuck in the era of beepers when we live in the world of tablets and smart phones.

Sharon Short of the Quinte and District Real Estate Association believes people living in a mobile society are ready for paperless transactions, which she says make an agent�s job easier and are good for their clients too.

Smith says his bill, which comes up for debate March 21, is aimed only at the real estate sector, but he�s open to find other areas that could also benefit from the use of electronic signatures.

The Ontario Real Estate Association said realtors want the legal protections of the Electronic Commerce Act that Smith�s bill would provide.

�Deleting the exemption from the act will remove a cumbersome piece of red tape for the real estate industry and it won�t cost the province a dime,� said association president Ron Abraham.

The technology �makes real estate transactions more efficient, accessible and secure,� added Abraham.

Private members� bills rarely become law in Ontario.
Document management has gone mobile. Cabinet this week announced the release of the latest version of our SAFE and SAFE CLOUD software, offering support for the MOBILE app for iPad.
Available in the App Store, MOBILE allows clients using the newly upgraded SAFE and SAFE CLOUD 8.5 to access and use mission-critical documents directly from their iPad. The app allows your clients to tap through SAFE’s powerful filing structure to easily access any document on the go. Selected documents can be marked as favorites for instant access, copied for use in third-party apps or “electronically signed” with a fingertip. Best of all, MOBILE enforces the same security settings applied in SAFE and SAFE CLOUD – ensuring that sensitive documentation stays private.
Click here to learn more about MOBILE.
Improving Customer Service with Document Management Software
NTI-Docs the Canadian Partner for Cabinet SAFE has launched Cabinet Share, secure file sharing portal.
STEPHANIE BREEDLOVE and her husband founded Breedlove & Associates 16 years ago to help families who (legally) hire a nanny with the crushing burden of paperwork that this entails. There are pay stubs to be sent, federal and state tax returns to be filed, pay schedules to be updated and other trails of exceedingly boring paper. Much of the firm’s small office in Austin, Texas, is taken up by 100 paper-filled filing cabinets. An office manager spends 25 hours a week shuffling paper between desks and drawers. At peak times, says Ms Breedlove, the office becomes “a sea of paper,” with colour-coded stacks on conference tables, floors and chairs.

With luck, this will soon be a thing of the past. Last year Breedlove decided to go paperless. It is now about halfway there, says Ms Breedlove. The constant flow of information between Breedlove and its clients now goes via e-mail, with forms attached as PDF files. The next step is to roll out an online service so that clients can log on to manage their accounts. Only the Internal Revenue Service still insists on paper for some things, says Ms Breedlove, but even it claims to be going electronic soon.

Fewer trees will die and less ink will be squirted, but that is not her primary motivation, she says. It is that everyone—clients and staff—is sick of paper. The clients tend to be young, middle-class families with toddlers; they are good with technology and already pay bills online, use e-tickets on planes, e-file their tax returns and Google recipes rather than using cookbooks. And Breedlove’s 16 employees are in their 20s, native to Facebook and instant-messaging and baffled by the need for paper. Now everybody is happier. Next year the firm expects to be completely paperless.

A decade ago this scenario was brought up only in sardonic jokes. Instead of the paperless office promised by futurists, offices and homes seemed to be drowning in more paper than ever. In the digital era people were exchanging much more information, but neither technology nor behaviour had caught up. They were printing e-mails for archiving and Word documents for marking up by hand. A 2001 book, “The Myth of the Paperless Office”, summed up the conventional wisdom.

But as it turned out, that was the very year when demand for office paper began declining. David Pineault, a paper expert at InfoTrends, a consultancy, estimates that office workers in rich countries will reduce their consumption of “uncoated freesheet” paper (called “woodfree” in Europe)—the sort used in offices—every year for the foreseeable future. Some market segments, such as high-quality paper for photo printing, may buck the trend. But overall, Mr Pineault is “bearish” on paper.

“It’s a generational thing,” says Greg Gibson, in charge of North American office paper at International Paper (IP), the world’s largest paper-maker. Older people still prefer a hard copy of most things, but younger workers are increasingly comfortable reading on screens and storing and retrieving information on computers or online. As a result, IP has closed five uncoated-freesheet mills in America in the past decade, and the industry is consolidating. IP is investing instead in poor countries, where demand is still growing.

As new generations of office workers leave university—where their class notes and syllabuses are online these days—they take their habits with them. They like digital information because it reduces clutter. It can be “tagged” and thus filed into many folders instead of just one physical file. It can be searched by keyword. It can be cut, pasted and remixed. It allows for easier collaboration, through features such as “track changes”. It can be shared across an ocean as easily as across a desk. Increasingly, it resides in the internet “cloud” and can be accessed from anywhere, not just in the office. By contrast, paper tends to get torn, stained, burnt, soaked and lost.

But within every trend, there is a smaller and countervailing micro-trend. Even as people in rich countries print, copy and file less paper, says Mr Gibson, they demand more beauty in the few things they do still print. Colour printing has been rising sharply, thanks in part to better printers. The old rules have been inverted, says Mr Gibson. People used to take a few photographs and print them all; now they take vast numbers but print a few. Firms used to print reams of forms at headquarters, then disseminate them to subsidiaries, where many were wasted. Now they distribute information, and employees print only what they need.

Surviving print jobs tend to be on what is known as “higher bright” paper, which is smoother, heavier and offers better colour contrasts. It is a small part of today’s office-paper market, but is growing by 8% a year, says Mr Gibson. Whereas copy paper costs about $4 per 500 sheets, he says, better-quality paper costs up to $7, and thus offers higher margins. By appealing to the senses, where screens are still second-best, such paper is the industry’s hope.

Information thus appears to be becoming paperless roughly as transport has become horseless, says Paul Saffo, a technology visionary in Silicon Valley. When cars came along, the number of horses in America dropped at first, but the number is now roughly back to where it was in the late 19th century. As a share of the trips people take, horses have become insignificant. But they are thriving for special occasions and sport. Paper, too, has a future—for the fine copy of the “Iliad”, the women’s fashion magazine and the memorable certificate. But nobody, least of all the staff at Breedlove, will shed a tear for those stacks of tax forms on the carpet.
Many of our clients across Canada come to us with specific problems they need to solve. A frequent issue is the need to share and workflow documents between two or more office locations. This can be accomplished in two different ways with our product line.

One solution is to install our product on a server in the headquarters office or at a co-location facility. Then provide a secure method (such as VPN) for the remote offices to connect to this server and use CNG-SAFE on their desktops. Alternatively, the server could have our CNG-Web product installed which would allow the remote offices access through a web browser. This creates a single repository for all of the company’s documents.

Another solution is to use our CNG-Online product. We’ve already taken care of the work required in setting up a server, co-location facility, secure communications and such. So it is quite easy to start using CNG-SAFE quickly and efficiently. This solution works very well for companies with multiple locations.
The new Ricoh E-Quill Tablet is a complete game changer. This device replaces paper and pen for a wide range of industries, medical, insurance, utilities, mortgage and finance without ever having to re-train your employess. It offers secure custom forms that look exactly like your current paper forms, it is secure, your signature looks exactly like it would on paper, and the data you enter can be captured by your document management system for filing or workflow.

see more at: http://www.youtube.com/watch?v=_VHjvRJ4AOY

and: http://www.youtube.com/watch?v=_VHjvRJ4AOY&feature=related
Thanks to the cloud, document management systems are now best known for what they’re not—not costly and not complicated.

NTI-Docs is now an authorized member of the Samsung Enterprise Mobilty Alliiance Program providing access to all of the new tablet and mobilty devices from Samsung. We are very excited to have products like the new Galaxy Tab II w/ 4G available to bundle with our Cabinet NG document management software. True mobility!
The new version aligns document and contact management through its breakthrough scheduling capability making it an industry first with scheduling, workflow and document management in one core package

OTTAWA—Secret cabinet records and sensitive legal briefs were lost for more than a month in a downtown parking arcade, newly disclosed documents show.

Security, standards, bandwidth: problems remain
Being open to upgrading your business's infrastructure is crucial to staying competitive. We look at what you need to know before you take the steps toward upgrading.
JUSTIN FOX, EDITORIAL DIR., HARVARD BUSINESS REVIEW: Back in the 1970s, when the computer began making inroads in the workplace, we were told that the modern office would soon go paperless. Not quite. Consumption of office paper doubled in the '80s and '90s and the paperless office became something of a joke. It certainly was for me. Anything longer than an email, I wanted on paper. The Internet was where I searched for things to print. Then this Christmas, I got an iPad. I don't mean this to be an Apple (NASDAQ: AAPL) ad. Before long, there will be lots of other tablets that do even more.

What can't be denied, though, is that this device has sent my paper consumption plummeting. I suddenly find myself doing most of my work reading onscreen. This could just be because it's a new toy. I think it's more than that. It's liberating to get on a plane without a stack of papers weighing down my backpack. It's liberating not to constantly forget or lose things I'd been meaning to read. There are downsides to not using paper, but on the whole, this is better. So, OK, paperless office, you took a while to get here, but I think you're about to clean up. I'm Justin Fox.

Cabinet NG Recognized as a 2011 Best Channel Vendor
Cabinet NG Expands Its Reach With NTI-Docs / Novacc Technology as New Canadian Partner
As well the Kodak i4600 Series Scanner is on the coveted front cover.
CNG-WEB and CNG-SAFE Get New Look and Functionality
Cabinet NG's Peers Validate CNG-SAFE as a Best Selling Document Management Product